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Free contractor estimate template

Everything a customer needs to say yes: scope, itemised prices, exclusions, validity and a signature line. Fill it in online or print it blank.

Fill it in online

In the print dialog, choose “Save as PDF” to keep a copy.

What a good estimate includes

A clear estimate avoids arguments later. Make sure yours covers these seven things.

  1. Scope of work

    Describe exactly what you will do, room by room or step by step, so there is no doubt about what the price covers.

  2. Line items

    Break the price into labour, materials and extras with quantities and unit prices. Customers trust numbers they can follow.

  3. Materials

    Name the products, brands or grades you will use, and say whether materials are included or billed separately.

  4. Exclusions

    List what is not included, like hidden damage, permits or moving furniture. This is what prevents most disputes.

  5. Validity date

    Prices change. State how long the estimate is valid, typically 30 days, so an old price can’t come back to haunt you.

  6. Payment terms

    Deposit, progress payments, when the balance is due and how the customer can pay.

  7. Signature

    A line for the customer to sign and date turns a price into an agreement you can schedule around.

Sample contractor estimate

Here is what a filled-in estimate looks like. Open it in the generator to make it your own.

Brightline Home Services
Estimate
No.
EST-0042
Date
Oct 25, 2026
Valid until
Nov 24, 2026
From
Brightline Home Services
120 Market Street, Springfield
(555) 010-2244
Prepared for
Jordan Rivera
48 Oak Lane, Springfield
Scope of work

Protect floors and furniture, repair minor wall damage, prime patched areas and apply two coats to walls, trim and doors in the colours you choose. Daily clean-up and final walkthrough included.

DescriptionQtyUnit priceAmount
Surface prep: patch, sand and prime walls (living room & hallway)1$380.00$380.00
Interior walls, 2 coats premium eggshell (approx. 850 sq ft)850$1.90$1,615.00
Trim, baseboards and 4 doors, semi-gloss1$520.00$520.00
Paint and materials1$310.00$310.00
Subtotal
$2,825.00
Tax (8%)
$226.00
Estimate total
$3,051.00
Not included

Ceilings, moving heavy furniture, drywall replacement, and any damage found once work starts (quoted separately before we proceed).

Notes & payment terms

30% deposit to book the start date, balance due on completion. Card or bank transfer accepted.

Acceptance

To accept this estimate, sign below and return it before the valid-until date.

Signature
Name
Date
Fill it in online

Estimate templates by trade

Start from a realistic example for your trade, then change anything you like.

Estimate template FAQ

Your business details, the customer’s details, an estimate number and date, a clear scope of work, itemised labour and materials, exclusions, a validity date, payment terms and a place for the customer to sign.
An estimate is usually an informed approximation, while a quote is a fixed price. Once the customer signs, it can become part of your agreement. Rules differ by country and state, so check what applies where you work.
Most contractors use 14 to 30 days. Material prices and your schedule change, so a clear valid-until date protects you from honouring an old price.
Yes. Click “Print blank template / Save as PDF” to print an empty estimate form you can fill in by hand on site, or save it as a PDF.
In the free generator, switch the document type from Estimate to Invoice and your line items carry over. In Paganki, an accepted estimate becomes an invoice in one click.
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Send estimates customers can accept online

With Paganki your customer opens the estimate on their phone and accepts it online. You get notified, and it becomes an invoice they can pay by card.

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